Training packages are updated so that units and qualifications keep pace with how work is done. Each update means checking what you deliver, what has changed and which materials need work. Planning early makes the move smoother for trainers and learners. Major and minor changes ASQA describes two kinds of change. A major change results in a new code, for example a new unit or qualification, a change to core units or prerequisites, or a change to packaging rules. A minor change keeps the code but can still affect delivery, for example corrected errors, updated references or an existing unit added to the electives. ASQA's advice for minor changes is to review your assessment strategy and training and assessment materials to make sure you are meeting the current requirements. Transition periods When a training product is superseded, removed or deleted, ASQA sets out how long RTOs have for new and current enrolments, and the period depends on the type of product and the type of change. Check ASQA's current transition page for the period that applies before you set dates. RTOs regulated by VRQA in Victoria or TAC in Western Australia should also check their own regulator's requirements. Keep track of updates training.gov.au is the national register and is updated when a training product changes. Search for each qualification and unit you deliver and note its current release. Training package developers usually publish companion volumes that explain what changed. Step 1: compare the versions For each qualification, list what has changed: units added, removed or replaced, changes to packaging rules and any new entry requirements. For each unit, compare elements, performance criteria, performance evidence, knowledge evidence and assessment conditions side by side. Note whether the replacement is marked as equivalent or not equivalent. Step 2: check your materials against the new version Work through every resource for the affected units: training and assessment strategy learner guides and self-study guides slides and session plans assessment tools and RPL tools mapping documents placement or logbook documents Mark each as no change needed, minor update or rewrite. Step 3: decide how to fill the gaps You may update your own materials, buy materials written for the new release, or combine the two. Whichever you choose, review the result against the new unit before use, and contextualise it to your learners and industry. Step 4: plan for learners Decide when new enrolments move to the new version. For learners part way through, decide whether they finish in the old version or move across, and what gap training or assessment they would need. Tell learners what is changing and how it affects them. Step 5: update scope and records The new version needs to be on your scope of registration before you enrol into it. Update course information, enrolment forms and your student management system. Keep a record of the gap analysis and the decisions made. A transition plan on one page A short plan can list each affected product, its replacement, the key changes, the materials to update, the person responsible and the target date. Reviewing it at regular meetings keeps the work moving. The training and assessment strategy is usually the first document to update, because it sets out how each qualification will be delivered and assessed. You can browse training and assessment strategy templates by qualification.
