Plan your edits around the changes learners and staff will see when they use a training resource. A logo or contact detail may be a simple replacement. A workplace example may appear in a learner guide, a presentation and an activity sheet. Start by identifying which documents refer to the same people, places, procedures or tasks. Make a list before editing Take one topic and lay out the files used to deliver it. RTO Training Resources Learner Resources listings describe a learner guide, PowerPoint presentation, session plan, classroom activities and self study guide. Check the specific listing and the files you receive. A trainer can use that list to identify where an example first appears and which later documents depend on it. Separate branding details from delivery details in your edit notes. List the organisation name, logo and contact information staff will replace. Then list the changes that depend on the group, such as the practice setting, terminology or local forms. Assign those changes to someone familiar with the program. They can check that the revised example still illustrates the same concept and that the activity still gives learners a chance to practise it. Follow a revised example across the files Suppose your trainer replaces an example order form with one that reflects the industry your learners are entering. Check how the learner guide explains the form and how the presentation labels its fields. Review the activity that asks learners to complete it. If the example appears in an independent reading or a trainer instruction, update that reference as well. Give another trainer the edited files and ask them to prepare the activity. See whether they can identify which form to use and whether the documents give learners enough information to complete it. Keep the same names for the form and the task throughout the set so a learner can find the right file when they work on their own. Check changes that affect assessment If your edit changes what a learner is asked to do or submit, review the applicable unit requirements and check the related assessment documents together. Have an assessor read the revised task, marking guidance and mapping. Ask them to identify what evidence will be produced and where they will record their judgement. Use a fictional learner response to test the change. Give the assessor only the information they would receive in normal delivery and see whether they can follow the response. A second reviewer can identify where the guidance needs clarification before the documents are issued to staff. Give staff one approved version Keep an original copy and record what your team changed. Choose a clear file name and place the approved version in the folder or course area staff already use. Check that the trainer copy, learner copy and related activity all identify the same version. Tell staff how to flag a local example that is no longer appropriate for the group. Before sharing the files, preview them as a learner would. Open the documents on the devices the group uses and check that the branding, headings and instructions remain readable. Test local references and confirm where learners can ask for help. When the next group is planned, revisit the edits with the trainer so the material continues to reflect the way the course will be delivered. When several people edit the set, record which file each person reviewed and resolve conflicting edits before releasing the material. Request a sample for your unit to check how the supplied files can be adapted before you order. Subject matter experts write these compliant and audit ready resources. The licence covers unlimited students within your RTO. Edit the supplied files to suit your delivery. It is backed by our Quality Assurance Guarantee. Browse learner resources.
